Wedding Planning To Do List

Wedding Planning Checklist

Wedding Planning Checklist

Wedding Planning Checklist

12 Months Before:

10 Months Before:

8 Months Before:

6 Months Before:

4 Months Before:

2 Months Before:

1 Month Before:


Post-Wedding Guidance:

Elizabeth + Olu

This Could Be You! The Ultimate Wedding Video Every Couple Must See!

Comprehensive Wedding Planning Checklist

Embarking on your wedding journey requires a detailed wedding planning checklist to ensure every aspect of your big day is accounted for. From the initial engagement ring insurance to the final wedding day timeline, having a step-by-step wedding planning guide is crucial for a stress-free and organized approach. This ultimate wedding checklist will serve as your roadmap, guiding you through essential wedding planning steps and key milestones to achieve your dream wedding.

Planning a wedding can be as thrilling as it is overwhelming. As a seasoned wedding videographer who has witnessed countless couples journey down the aisle, I understand the significance of an organized approach. This comprehensive wedding planning checklist is curated to provide a structured yet enjoyable planning experience, ensuring no detail is overlooked as you step closer to saying ‘I Do.’

Embarking on the Engagement

A proposal marks the beginning of a beautiful journey towards marital bliss. With the excitement of engagement comes the first step on your checklist:

  • Insure the Engagement Ring: Secure a good insurance policy for your ring—it’s not just a piece of jewelry, but a lifetime investment filled with memories.
Wedding Planning Checklist

Budgeting for the Big Day

Budget forms the backbone of your wedding plans.

  • Planning Budget: Establish a budget early on to have a clear picture of what you can afford, helping to make informed decisions down the line.

Venue and Date

The right venue sets the stage for your dream wedding.

  • Venue Research and Booking: Dedicate time to research, visit, and book a venue that resonates with your wedding theme and accommodates your guest list comfortably.

Assembling Your Dream Team

Hiring the right vendors is crucial for a seamless wedding day.

  • Supplier Research: From florists to caterers, invest time in finding reputable suppliers who align with your vision and budget.
Plan Your Wedding

Dress to Impress

Your wedding attire will hold a special place in your heart and photographs.

  • Dress Shopping and Final Dress Fitting: Begin dress shopping early, keeping ample time for alterations and the final fitting.

Guest Management

  • Drafting Guest List and Sending Invitations: Draft a guest list and send out invitations well in advance. A well-organized guest list ensures a well-attended wedding.

Creating a Wedding Website

Consider creating a wedding website to keep your guests updated on the wedding details.

Culinary and Cake Considerations

  • Ordering Wedding Cake and Caterer Selection: A delectable menu and a beautiful cake are essentials for a memorable wedding feast.
Wedding Videography

Legal and Logistical Preparations

  • Legalities Organization: Look into the legal requirements for marriage in your jurisdiction, and ensure all paperwork is in order.

Final Rehearsals and Checks

  • Wedding Rehearsal and Wedding Day Checklists: Organize a rehearsal to ensure everyone is on the same page, and have a checklist for the wedding day to ensure a smooth flow of events.

Post-Wedding Responsibilities

  • Rental Returns and Thank-You Notes: Once the celebration is over, ensure rental items are returned, and send out heartfelt thank-you notes to your guests for being a part of your special day.

Budgeting for the Big Day:

Budgeting is the backbone of any wedding planning process. It’s not just about setting a number but understanding what that number means for your big day.

  • Prioritize: Before diving into numbers, list down what’s most important. Is it the venue? The food? The entertainment? Knowing your priorities will help allocate funds effectively.
  • Hidden Costs: Always account for those unexpected or overlooked expenses. From dress alterations to overtime charges for your DJ, these can add up.
  • Contingency Fund: It’s wise to set aside 5-10% of your budget for unforeseen expenses. This cushion can be a lifesaver as the day approaches.
  • Track Spending: Use apps or traditional spreadsheets to keep an eye on expenses. Regularly updating this will give you a clear picture of where you stand.
Wedding Planning

Legal and Logistical Preparations:

Navigating the legal and logistical maze is crucial to ensure your wedding goes off without a hitch.

  • Marriage License: Research the requirements in your jurisdiction. Some places might require blood tests, while others might have a waiting period.
  • Name Change: If you’re considering changing your last name post-wedding, understand the legalities. From social security cards to bank accounts, it’s a process that requires attention to detail.
  • Vendor Contracts: Read all contracts carefully. Understand cancellation policies, payment schedules, and what’s included in the package. It’s always a good idea to have a second pair of eyes go over these.
  • Wedding Insurance: Consider getting wedding insurance. It can cover unforeseen circumstances like vendor no-shows, extreme weather, or other unexpected events that might disrupt your big day.

Wedding Planning Checklist: Month-by-month breakdown

12 Months Before:

  • Embarking on the Engagement
    • Ensure the Engagement Ring: Secure a good insurance policy for your ring—it’s not just a piece of jewelry, but a lifetime investment filled with memories.
  • Budgeting for the Big Day
    • Planning Budget: Establish a budget early on to have a clear picture of what you can afford, helping to make informed decisions down the line.
  • Venue and Date
    • Venue Research: Start researching potential venues that fit your vision and budget.

10 Months Before:

  • Assembling Your Dream Team
    • Supplier Research: Begin researching potential suppliers, from florists to caterers. Consider their reviews, portfolio, and alignment with your vision and budget.
  • Dress to Impress
    • Start Dress Shopping: Begin the process early to explore styles and find the perfect fit.

8 Months Before:

  • Guest Management
    • Drafting Guest List: Start compiling a list of guests you’d like to invite.
  • Creating a Wedding Website
    • Consider setting up a wedding website to keep guests informed about the date, venue, and other details.

As you reach the halfway mark, it’s important to focus on wedding planning details that will bring your vision to life. This includes finalizing your wedding theme and decor, ensuring your wedding vendors are booked and aligned with your expectations, and starting to think about wedding day logistics. Incorporating wedding planning tips and tricks from experienced professionals can also provide valuable insights into making your day truly special.

6 Months Before:

  • Venue and Date
  • Culinary and Cake Considerations
    • Caterer Selection: Choose a caterer that aligns with your taste and budget.
    • Start Cake Tastings: Visit a few bakeries, taste different flavors, and discuss design options.

4 Months Before:

  • Dress to Impress
    • Dress Fittings: Schedule fittings to ensure the dress fits perfectly.
  • Guest Management
    • Sending Invitations: Send out your wedding invitations to give guests ample time to RSVP and make arrangements.

2 Months Before:

  • Legal and Logistical Preparations
    • Legalities Organization: Look into the legal requirements for marriage in your jurisdiction and start gathering necessary documents.
  • Culinary and Cake Considerations
    • Finalize Wedding Cake: Confirm the design, flavor, and size of your wedding cake.

1 Month Before:

  • Final Rehearsals and Checks
    • Wedding Rehearsal: Organize a rehearsal to ensure everyone is on the same page.
    • Wedding Day Checklist: Create a detailed checklist for the wedding day to ensure a smooth flow of events.


  • Post-Wedding Responsibilities
    • Rental Returns: Ensure rental items are returned promptly.
    • Thank-You Notes: Send out heartfelt thank-you notes to your guests for being a part of your special day.
Wedding Planning List

Post-Wedding Guidance:

Expert Insights from a Wedding Videographer

Having been a part of countless weddings, I’ve not only captured moments but also witnessed the intricate details that go into making a wedding truly memorable. Here are some exclusive insights and tips:

  1. Golden Hour Magic: One of the best times to capture those dreamy wedding shots is during the golden hour, just after sunrise or right before sunset. The soft, diffused light can make any moment look magical.
  2. Unscripted Moments: While planned shots are essential, some of the most heartwarming moments are unplanned. Whether it’s a spontaneous dance or a tearful exchange, always be ready to capture the unexpected.
  3. Collaboration is Key: Over the years, I’ve collaborated with various wedding professionals. One insight that stands out is the importance of teamwork. Ensure your videographer, photographer, and event planner are in sync. It makes a world of difference.
  4. Sound Matters: A whispered vow, soft giggles, or even the subtle rustling of a dress adds depth to wedding videos. Investing in good sound equipment or ensuring your videographer does is crucial.
  5. From a Florist’s Perspective: “Light-colored flowers might look stunning in person, but they can sometimes appear washed out in videos. Opt for vibrant colors or ensure there’s a mix to make the visuals pop,” shares a renowned florist I’ve often worked with.
  6. Advice from a Makeup Artist: “While matte makeup looks great in photos, a slight shimmer can add a beautiful glow in videos, especially when captured under natural light,” says a makeup artist from one of the most memorable weddings I’ve filmed.
Yoosun + Greg

Bodleian Library

Remember, every wedding is unique, and while these insights come from years of experience, the most important thing is to ensure the day resonates with the couple’s vision and story.

In the final weeks leading up to your wedding, revisiting your wedding planning checklist to confirm all tasks are completed is essential. This includes finalizing your wedding ceremony and reception details, ensuring all wedding vendor contracts are reviewed, and creating a backup plan for unexpected wedding day challenges. Remember, a comprehensive wedding checklist is your best tool for ensuring a memorable and smoothly executed celebration.


This wedding planning checklist is a roadmap to a well-organized, unforgettable wedding celebration. With each tick on the checklist, you’re a step closer to a lifetime of love and beautiful memories. Remember, amidst the hustle of wedding planning, take a moment to revel in the joy that the love between you and your partner brings. Happy planning!


The information and inspiration for this article were gathered from various online sources, including wedding blogs, trend forecasts, and my own experience as a wedding videographer. Please note that trends can vary by location and culture, so it’s always a good idea to do your own research and consult with a professional wedding planner in your area.

Additional Resources.
For more information on wedding planning, check out these resources:

01. The Evolution of Wedding Videography
02. Wedding Videography Styles and Techniques
03. Wedding Videographer Importance
04. Best Wedding Venues UK
05. Wedding Videographer Prices
06. Bridal Hairstyles
07. Destination Weddings
08. Best Wedding Songs
09. Top 12 Wedding Trends of 2024
10. How to Plan Your Dream Wedding in Less Than 30 Days
11. Choosing the Right Wedding Videographer
12. The Wedding Makeup Looks That Will Make You Feel Like a Star
13. Buy Wedding Decor Online
14. Wedding Catering Ideas
15. Affordable Wedding Dresses
16. Best Wedding Florists In Essex
17. Best Wedding Planners In London
18. Wedding Invite Ideas
19. Wedding Makeup Artist Essex
20. Wedding Themes 2024
21. Questions To Ask Wedding Videographer
22. Wedding Cake Designs 2023
23. Destination Wedding Planning
24. Wedding Dress Trends 2024
25. 64 Wedding Gift Ideas For Every Budget
26. Sustainable Wedding Planning
27. Hire A Wedding Planner
28. Choosing Wedding Shoes
29. Top 8 Wedding Photographers Essex
30. Budget Wedding Planning
31. Affordable Wedding Venues
32. Wedding Planning Checklist
33. Affordable Wedding Videography
34. The Best Wedding Videography Gear
35. How To Write A Wedding Speech
36. Luxury Wedding Venues Essex
37. Wedding Videography Mistakes
38. Wedding Catering Essex
39. Future Of Wedding Videography

Wedding Videographer

About The Author

Tom Kornatowski is the dedicated business owner of Mooncast Films, a renowned name in the wedding industry. With a rich experience spanning over seven years, Tom has expertly filmed more than 300 weddings all over the world. His extensive experience and passion for capturing unique love stories have made him a trusted choice for couples seeking to immortalise their special day.